The OeLC is comprised of two groups:
The Governing Council (GC) – consists of the OeLC Chair, the OeLC Coordinator, and one Board Lead named annually from each member Board. (A Board Lead is an individual who is able to make operational and financial decisions involving their Board’s eLearning programming). The GC oversees the structure, operations, and finances of the OeLC and works to dictate OeLC priorities, directives, and initiatives. The GC operates at a policy and decision-making level. Decisions are made based on consensus. In instances in which consensus is not possible, decisions are made based on majority vote. Each Board representative on the GC holds one vote and vote by proxy is permitted.
The Governing Council meets formally semi-annually, then on an as required basis. Not all meetings of the Governing Council are held in person; when appropriate, Governing Council meetings and voting procedures may be hosted online. In instances in which a member of the Governing Council is unable to attend a meeting, they may have a substitute attend. In such instances, the substitute must be from the same Board and, preferably, have the ability to make operational and financial decisions involving their Board’s eLearning programming
The Operations Group (OG) – consists of the OeLC Chair, the OeLC Coordinator, and all member Board staff, as named by their respective Boards, involved with their Board’s eLearning programming. The OG is directly involved directly in the day to day operations of the OeLC. The OG operates at the procedural level. While matters involving changes to and/or additions of structures and/or policies may be discussed, they can only be voted on by the Governing Council.